ITCS offers Fax Server solutions that make sending and receiving faxes an efficient, simple and less costly process. The problems with manual faxing – waiting for the fax to go through, the need for printouts, physically walking to the fax machine – are solved because there is better technology available, which allows users to receive and send faxes directly from their email client.
It is too often that businesses rely on traditional fax machines or multi-function copiers to handle large volumes of faxes. With many companies searching for ways to cut down on paper use, a fax server solution can be a great way of saving paper and increasing productivity. Additionally, utilizing a fax server solution can provide multiple methods of redundancy to ensure that all faxes are received and all faxes can be included in the company's data backup plan, virtually eliminating the concern of losing vital data.
Though faxing may seem like a technology of the 1980s, a lot of businesses still need to fax documents. Businesses
that deal with contracts and signed documents are one example of frequent fax users. E-mail may be the transfer method of choice these days, yet somehow the fax has endured. So, if you're a fax user, you might as well be a savvy one and take advantage of the conveniences of modern technology — the fax server.
This is a server that is equipped with fax software and is attached to both a fax-capable modem and a telephone line; modem software that allows you to send faxes over the Internet may also be installed.
ITCS recommends using GFI FAXmaker as a software based solution for the small to medium sized business market. GFI FAXmaker integrates with your mail server, allowing users to send and receive faxes and SMS/text messages using their email client. GFI also offers unparalleled support in the event of an issue and has been voted #1 by Windows IT Pro for three consistent years.
ITCS recommends using Brooktrout/Dialogic Fax Boards for hardware fax server solutions. Brooktrout/Dialogic offers intelligent fax technology that supports corporate networks in various stages of transition, ranging from purely TDM, to hybrid, to pure VoIP networks. Dialogic is a market leader in fax platforms, offering a robust feature set and a broad range of fax and FoIP (Fax over IP) platforms in both hardware and software configurations.
There are several advantages to a fax server setup. The first and most obvious is that employees don't have to leave their desks to fax; they can simply send and receive from their workstations. Secondly, fax servers can handle a good deal of fax traffic by storing and queuing up the documents that need to be sent. The server will send the faxes in the order in which it receives them.
Another key advantage: Because they are transmitted in digital form, documents don't have to be printed before they are faxed. This saves both paper and printer ink. What's more, incoming faxes can be printed on a standard printer, offering more readability than documents printed on a fax machine.
Our solutions integrate with your mail server, allowing users to send and receive faxes and SMS/text messages using their email client. The company can also search for and backup all faxes in the same way that emails are stored and retrieved on the network.
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